Introducing smarter, more flexible team management in Cway

Managing packaging artwork projects often requires multiple teams, many reviewers, and different approval stages. To support the complexity of modern artwork approval workflows, we’ve expanded the Teams capabilities in Cway — giving you more flexibility, clearer control, and tools that truly adapt to the way your organization works.

These new features help streamline collaboration, speed up decision-making, and ensure that your artwork management workflow reflects real-life team structures and approval processes.

Create Teams and Assign Them to Any Step in the Workflow

Teams can now be created and assigned to key roles within your artwork lifecycle, including:

• Approvers

• Suppliers

• Receivers

This makes it easier to manage multi-department participation across design, marketing, regulatory, brand, and packaging teams. Instead of assigning individual users one by one, you can now configure workflow roles at the team level, dramatically reducing setup time and improving clarity in your approval routing.

Two New Team Behaviors for Complete Workflow Flexibility

Artwork processes differ across companies — and even across departments. That’s why Cway now supports two distinct team logic options, allowing you to map your artwork approval workflow exactly as it functions in reality.

1. Everyone in the team must perform the action

This behavior requires all team members to complete their assigned action — for example, approving, commenting, or reviewing artwork.

Ideal for workflows involving:

• quality assurance

• regulatory checks

• legal review

• labeling compliance

• multi-stakeholder artwork approval

This ensures that all required voices are heard before the artwork moves to the next stage.

Perfect for: teams where every perspective matters and oversight is critical.

2. One team member can act on behalf of the whole team

In this configuration, the moment one member completes the action, the task is automatically removed for everyone else.

This dramatically simplifies situations where:

• any representative from the team can approve

• responsibility rotates

• one decision is enough to move forward

• the review step doesn't require multiple approvals

This setup reduces duplicated work and accelerates your packaging artwork process — especially when fast approvals are needed to keep projects on schedule.

Perfect for: brand teams, project managers, creative teams, or any workflow where one approval is sufficient.

Why Flexible Artwork Workflows Matter

Every organization has a unique approach to managing and approving artwork. Some have strict regulatory gates, while others move quickly and rely on individual sign-off. That’s why flexibility is essential in any artwork management workflow.

By expanding Teams capabilities, we ensure that Cway can adapt to different structures and approval routes used across modern FMCG, retail, and packaging operations.

Flexible workflows help you:

• speed up artwork approvals

• reduce repeated or unnecessary tasks

• align responsibilities across teams

• support cross-functional collaboration

• maintain accuracy at every approval stage

• adapt quickly as your business or brand operations evolve

This update is also a reflection of how we develop Cway:
we listen to user feedback and continuously build features that match real operational needs and real artwork processes.

Our mission is to help your teams collaborate more effectively and deliver packaging artwork faster, with fewer errors and a workflow that truly works for you.